Project Management

The Notion project management template is designed to help teams effectively collaborate, plan, and execute complex projects. This workflow incorporates best project management practices, including agile methodologies, sprints, Kanban boards, Gantt charts, and task dependencies.

Projects represent the major components of work to be completed. They embody the end results you aim to achieve through executing smaller action items—Tasks.

Use a Gantt chart to plan your roadmap, track dependencies, and monitor progress.

Tasks are the heart of this template—this is where the majority of work happens. They incorporate all the components of this template in one place.

Blocker tasks are the single most disruptive elements that prevent your project from timely delivery. You should keep a close eye on them and resolve them as quickly as possible.

To help you with this, our project management template offers 3 tools:

You can create child tasks to break down larger pieces of work into linked, manageable subtasks.

Say goodbye to the "What does this refer to?" question buzzing in your head while reading task descriptions. Each task displays its Project, Sprint, Assignee, and related Meetings and Wiki, allowing you to find any details within the task view or with just one click.

Scrolling through a long list of tasks to find the one you need can be frustrating. To address this, our template offers smart entry points that quickly guide you to the right tasks.

Sprints have become classics in project management. This template enhances Notion's native Sprints functionality with advanced reporting and planning features.

From the main dashboard you’re able to estimate the current spring progress in a matter of seconds.

To effectively overview the current sprint, you need to rely on data. Our Planning dashboard is the single page that helps you do this.

This dashboard allows you to:

Select priority, size, assignee, and sprint—it's as simple as that. What's more, you can harness the full power of Notion tables, including hotkeys, bulk-edit, and drag-and-drop functionality. This allows you to focus on what's important instead of clicking buttons.

When planning a sprint, it's crucial not to overplan, as this can lead to incomplete tasks before they even begin. To address this, the template includes a "Size" property for tasks. Connected with the Team and Sprints databases, it helps you estimate the current and next sprint workload for each team member.

To see this data, all you need to do is select a Task size, Assignee, and a Sprint—everything else will be calculated in the background in real time.

How it works:

The team is the engine that drives ideas to results. It's crucial to effectively manage each member, preventing overload and identifying areas that need a manager's attention.

Another use case is that each team member has their own workspace—a single place that displays all items related to that specific person across the entire workspace.

Ever spent 30 minutes searching for notes from a month-old meeting? I have, and it's frustrating as hell. Or how about trying to figure out what needs to be done and the status of each task?

Meetings solve all that—simply find the meeting and see everything on a single page.

A centralized repository for company knowledge is essential for effective collaboration and smooth onboarding of new team members.

Child tasks automatically inherit their parent's Project and Sprint when these are modified.

Having a Team database is great: it allows you to add roles, create personal dashboards, calculate workload, and more.

However, assigning tasks via relation to another database disables notifications on task changes.

To get the best of both worlds, the Tasks database automatically syncs a hidden Person field to support notifications.